Bureau of Land Management Secretary (OA) in Salt Lake City, Utah

  • Duties

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Duties
Summary

Explore a new career with the BLM - where our people are our greatest natural resource.For additional information about the BLM, please visit Our website.

This position is located in Salt Lake City, Utah. Information about Salt Lake City can be found at Salt Lake City, Utah.

Physical demands: The work is mostly sedentary. There is occasional carrying of light objects such as files, books, and paperwork. There are no special physical requirements.

Work environment: The work is performed in an office setting. Occasional travel may be required. Incumbent will adhere to all safety rules and regulations as prescribed in manuals/supplements or by the designated Safety Officer.

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Responsibilities

This position serves as the Secretary to the Utah BLM State Director and Associate State Director located in the Utah State Office. The incumbent is responsible for overall office management requiring a keen attention to detail, the utmost respect for confidentiality, and the ability to multi-task and effectively deal with interruptions and changing work priorities. Major duties include but are not limited to the following:

  • Provides a variety of a secretarial and administrative support functions essential in the operation of a productive and efficient organization to include duties such as processing employee time and attendance documents, making small purchases such as office supplies and equipment, credit card management, human resource records, etc.
  • Screens all calls and visitors to determine nature of call to provide routine information to callers and/or to ensure callers are routed to appropriate personnel.
  • Receives and controls incoming and outgoing correspondence, reports, memoranda, and other forms of written communication; maintains records on all correspondence and action documents and follows up to ensure a timely reply or action.
  • Reviews and edits all correspondence for the State Director's signature for correct grammar, syntax, construction, format, attachments, etc.; drafts and edits original documents, including final responses to citizen mail; proofreads documents for grammar, punctuation, and spelling errors, as well ensuring compliance with formatting and style guidelines
  • Maintains the State Director and Associate State Director’s calendars; establishes priority and schedules appointments based upon importance and timeliness of the subject to be discussed and knowledge of existing schedule; provides general calendar maintenance.
  • Coordinates travel arrangements for the State Director and the Associate State Director to include researching, booking, preparing an agenda, and assembling all necessary documents/information required; submits travel voucher upon return.
  • Arranges meetings/conferences/luncheons for State Director and other staff including selecting mutually satisfactory times, reserving meeting rooms, preparing an agenda, notifying participants, attending meetings and preparing reports of the proceedings; provides Video Tele-Conference support and types meeting minutes ensuring the information is clear, concise, and accurate.
  • Manages and controls clerical and administrative processes used by secretaries in subordinate organizations.
Travel Required

Occasional travel - At times, travel for field work, meetings and/or training may be required.

Supervisory status

No

Promotion Potential

09

Who May Apply
This job is open to…

All current or former federal employees with competitive/reinstatement eligibility; Veteran Employment Opportunity Act (VEOA) eligibles; Persons eligible under Special Hiring Authorities (IE-Schedule A, VRA, 30% disabled Veteran, Peace Corps/VISTA, PLC, etc.); and Land Management Workforce Flexibility Act (LMWFA)​ eligibles. CTAP/ICTAP eligibles in the local commuting area are also eligible.

Questions? This job is open to 6 groups.

  • #### Job family (Series)

0318 Secretary

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  • Requirements

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Requirements
Conditions of Employment
  • U.S. Citizenship is required.
  • Security Clearance/Background Investigation is required.
  • Be sure to read the "How to Apply" & "Required Documents" Sections.
  • You cannot hold an active real estate license; nor can you
  • have an interest or hold stocks in firms with interest in Federal Land.
  • Direct Deposit Required.

You must meet all qualification requirements within 30 days of the closing date of the announcement. Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. Time-in-Grade requirements for the GS-08level is 52 weeks at the GS-07 level.Time-in-Grade requirements for the GS-09level is 52 weeks at the GS-08 level.

Qualifications

Selective Factor:This position requires a special qualification that has been determined to be essential to perform the duties and will be used as a screen out element. Those who do not provide evidence they possess the following selective factor will be rated not qualified. 1) Ability to type a minimum of 40 words per minute. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates, OR by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years.

Specialized experience requirement: In addition to the selective factor, in order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled. This experience must also be documented in your resume.

In addition to the selective factor and time-in-grade requirements, to qualify at the GS-08 level you must meet the following: Specialized Experience: Applicants must possess one (1) full year of specialized experience at or equivalent to the GS-07 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of a Secretary. Specialized experience is defined as performing a variety of clerical and administrative duties such as answering office calls and greeting visitors; applying office administrative practices and procedures for managing files and correspondence; proofreading and editing correspondence and documents for correct grammar, spelling, punctuation, and format; responding to requests for information; preparing reports; coordinating travel arrangements; coordinating office schedules or appointments; and utilizing computer programs such as electronic calendars, word-processing documents, and shared electronic folder systems to complete daily tasks. In addition to the selective factor and time-in-grade requirements, to qualify at the GS-09 level you must meet the following: Specialized Experience: Applicants must possess one (1) full year of specialized experience at or equivalent to the GS-08 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of a Secretary. Specialized experience is defined as performing progressively responsible administrative work that demonstrates the ability to be an executive assistant to a manager. Specialized experience is further defined as applying office administrative practices and procedures for managing an office; proofreading written material to ensure compliance with established format, syntax, grammatical, spelling, or typographical errors for signature and disseminating appropriately; researching, gathering and compiling reports and other materials; reviewing and controlling mail and correspondence; typing dictation and meeting minutes; coordinating travel and accommodations of staff members; processing travel authorizations and bookings using dedicated software; maintaining a supervisor's electronic calendar to coordinate, integrate, and/or synchronize events and activities; and utilizing computer programs such as electronic calendars, word-processing documents, and shared electronic folder systems. As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Please see* “Required Documents”*of this announcement.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your resume must contain enough information to show that you meet the specialized experience as defined in the announcement. In addition, your responses to the questions must be adequately reflected in your resume.

Education
Additional information

Applicants may be asked to provide writing samples and/or complete a proofreading test during the interview.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. This job opportunity announcement may be used to fill additional vacancies.

The Bureau of Land Management has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.

This position may require completion of a one year probationary period.

Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Program (ICTAP): CTAP provides eligible surplus and displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. Information about CTAP/ICTAP eligibility is available from OPM's Career Transition Resources website at CTAP or ICTAP. If your agency has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration or that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) This vacancy is within your CTAP/ICTAP eligibility; 2) You apply under the instructions in this announcement; and 3) You are found well-qualified for this vacancy. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of CTAP/ICTAP eligibility, or a copy of your separation personnel action form. CTAP and ICTAP eligibles will be considered well qualified if they earn a minimum score of 90 on the rating criteria for this position.

Reemployment Priority List (RPL): The RPL is the mechanism agencies use to give reemployment consideration to their former competitive service employees separated by a RIF or who have fully recovered from a compensable injury after more than one year. If you are currently on a Reemployment Priority List, you may be given priority consideration.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

After the vacancy closes, a review of your application will be made to ensure you meet the basic qualification requirements. Your rating will be based on your responses to the Job Specific Questionnaire and the information stated in your resume. If qualified, your score may range from 70-100 points. In addition, interviews may be conducted for this position. The interviews may be conducted on a pass/fail basis or may be scored. The job specific questions relate to the following knowledge, skills and abilities required to do the work of this position.

  • Knowledge of administrative concepts and practices to establish procedures and processes for clerical work in support of an organization and to provide leadership to clerical staff.

  • Ability to plan, organize, track, delegate, and accomplish work and meet deadlines; uses independent judgment with attention to detail.

  • Skill and ability to draft, proofread and edit documents, correspondence, forms, memorandums, and other written materials in adherence to established guidelines.

  • Ability to use a variety of office automation software, computer applications and navigate the internet to retrieve information and complete daily tasks.

  • Ability to communicate effectively, skillfully, and tactfully both orally and in writing with internal and external customers from various backgrounds and experiences.

On-line Questionnaire: Please make sure that your responses to the on-line questionnaire are supported in your resume. To preview questions please click here.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

  • Required Documents

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Required Documents

Resumes must show relevant experience and other information. Your resume must list your education and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week and salary information. Your resume will be used to validate your responses to the assessment tool(s). You are welcome to submit a cover letter (optional). If you wish to do so, include it with your resume as one document.

In addition to the online application (resume and responses to the questionnaire), you may be required to submit the following forms as applicable. Failure to provide the applicable required documents will result in no further consideration for this vacancy:

If you are a current or former federal career and career-conditional employees:You must provide a copy of your last or most recent non-award SF-50, "Notification of Personnel Action” to indicate your current/former Federal status. If your current SF-50 does not confer status or time-in-grade, you must submit an additional SF-50(s) that clearly demonstrates Federal status and/or that you have met the time-in-grade requirements. For additional information, click here: Time-in-Grade requirements or Reinstatement eligibility.

If you are claiming Veterans' Preference, you should indicate the level of Veterans' Preference you are claiming on your resume. If you are claiming 0-point Sole Survivorship Veterans’ Preference (SSP), please provide the documentation you received granting this preference. If you are claiming 5-point Veterans’ Preference, you must submit a copy of your Member 4 DD-214, Certificate of Release or Discharge from Active Duty, showing your character of military service. If you are claiming 10-point Veterans' Preference, in addition to the Member 4 copy DD-214, you must submit documentation that supports your claim (e.g., an official statement from the Department of Veterans Affairs or from a branch of the Armed Forces certifying the existence of a service-connected disability; or receipt of a Purple Heart). Missing documentation may result in a change or removal of your claim for Veteran’s preference. Additional information on Veterans' Preference can be found in the VetGuide. If you are currently on active military duty, you must provide certification from your command that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date your application is submitted. Additional information for active duty military can be found at VOW Act.

If you are applying for this position based on eligibility under other noncompetitive special appointing authorities (IE-Schedule A, VRA, or disabled Veteran), you MUST submit proof of this eligibility.

Applicants eligible under PL-114-47, Land Management Workforce Flexibility Act (LMWFA) must submit documentation verifying (a) initial selection under competitive examining procedures to a land management agency under a time-limited appointment in the competitive service , (b) service under this initial appointment, or in conjunction with subsequent competitive service time-limited appointments, to a land management agency was for a period of 24 months without a break in service of two or more years, and (c) performance was evaluated as being at an acceptable level for the entire applicable period(s). “Required documentation” includes first and last SF-50 (Notification of Personnel Action) for each​ ​ appointment​ verifying the Position Occupied code (Block 34) is 1-Competitive Service, AND documentation of successful performance for each appointment. Applicants are encouraged to combine all required documents into one or more files and scan for uploading into the application. Each file must not exceed 3MB. Grouping documents into files will simplify the application process. Failure to submit required documentation will result in loss of consideration.

CTAP/ICTAP:If you are claiming CTAP/ICTAP eligibility, you must submit a copy of the agency notice and your most recent SF-50 noting position, grade level, and duty location.

Uploading and Faxing Supplemental Documentation:You may submit your documents either via Auto-Requested Fax or by uploading your documents from your USAJOBS Profile. Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume. Uploading Documents: instead of faxing your documents you may use the uploading procedures through Applicant Manager. Do not use both options.Only one document can be saved in each section, and only the latest document will be maintained in the system. Hard copy paper supplemental documents, submitted without prior Human Resources approval, will be considered as an incomplete application. Required documentation must be submitted by 11:59 p.m. Eastern Time, on the closing date of this announcement.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To receive consideration for this position, you must provide a complete Application Package, which includes ALL of the following items:

  1. Your responses to the Assessment Questionnaire; AND2. Your resume; A*N*D3. Applicable supporting documents specified in the Required Documents section of this job announcement.

Click on the button "Apply OnLine" and login to MY USAJOBS. If you haven't already registered with USAJOBS, the system will require you to create a user name and password, complete a questionnaire and paste or type a resume into USAJOBS. If you have already registered with USAJOBS and forgot your login information, select the "Did you forget your username and/or password" link.

Your application package must be submitted by 11:59 PM Eastern Time by the closing date of this announcement. If applying on-line poses a hardship for you (i.e. you do not have access to the internet) you must contact us prior to the closing date of the announcement for an alternative method of applying.

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Agency contact information
Sheramie Nelsen
Phone

801-539-4188

Fax

000-000-0000

Email

smnelsen@blm.gov

Address

Bureau of Land Management Utah State Office (UT953SN) 440 West 200 South, Suite 500 Salt Lake City, Utah United States

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Next steps

After the vacancy announcement closes and a referral certificate is issued, an electronic notification will be sent to the email address you provided to notify you of your status. You may also check the status of your application by viewing your MY USAJOBs account.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/499746200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 05/16/2018 to 05/23/2018

Salary: $45,810 to $65,778 per year

Pay scale & grade: GS 08 - 09

Work schedule: Full-Time - full-time.

Appointment type: Permanent - This is a permanent position.